Finance & Billing Ops

Invoicing, AR, revenue recognition, and payment collection

Finance and Billing Operations teams need accurate invoicing, efficient collections, clean revenue recognition, and seamless accounting integration. This guide covers the workflows that matter most.

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What Finance & Billing Ops Care About

Priority	Why It Matters
Accurate invoicing	Reduce disputes and credit notes
Fast collections	Improve DSO and cash flow
Revenue recognition	ASC 606 / IFRS 15 compliance
Accounting sync	Eliminate manual journal entries
Audit trail	Complete documentation for audits

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Key Workflows

1. Invoice Management

Navigate to Invoices

Task	How
View all invoices	Filter by status, date, customer
Review draft invoices	Edit before sending
Send invoices	Email or download PDF
Record payment	Mark as paid when payment received
Issue credit note	Adjust for billing errors

2. Payment Collection

Navigate to Invoices → filter by Unpaid

Status	Action
Due soon	Review for accuracy before due date
Overdue	Check if dunning emails sent
Failed payment	Review payment method, contact customer
In dispute	Work with customer to resolve

3. Accounts Receivable Aging

Navigate to Dashboard → Finance

Bucket	Meaning	Action
Current	Not yet due	Monitor
1-30 days	Recently overdue	Send reminder
31-60 days	Needs attention	Personal outreach
61-90 days	At risk	Escalate
90+ days	Collections	Consider write-off

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Dunning & Collections

Alguna automates payment recovery:

Dunning Sequence

Configure at Settings → Dunning

Day	Action
Day 0	Invoice due, payment attempted
Day 1	Failed payment, retry + email
Day 3	Second retry + reminder email
Day 7	Third retry + urgent email
Day 14	Final notice, subscription at risk

Failed Payment Handling

Scenario	Alguna Action
Card declined	Retry with exponential backoff
Card expired	Email customer to update
Insufficient funds	Retry in 3-5 days
Multiple failures	Flag for manual review

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Revenue Recognition

Navigate to Revenue → Recognition

Recognition Methods

Method	When to Use
Ratably over term	Subscriptions (most common)
Point in time	One-time services, setup fees
As delivered	Usage-based, consumption
Milestone-based	Implementation projects

Monthly Close Process

1. Review Deferred Revenue balance
2. Verify Recognized Revenue matches expectations
3. Check for any Unbilled Revenue (usage not yet invoiced)
4. Export journal entries to accounting system
5. Reconcile with GL

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Accounting Integration

QuickBooks Online

Navigate to Integrations → QuickBooks

Sync includes:

• Invoices → QuickBooks invoices
• Payments → QuickBooks payments
• Customers → QuickBooks customers
• Products → QuickBooks items

Xero

Navigate to Integrations → Xero

Sync includes:

• Invoices with line items
• Payments and credits
• Contact records
• Account mapping

NetSuite

Navigate to Integrations → NetSuite

Enterprise sync with:

• Multi-subsidiary support
• Custom field mapping
• Revenue recognition schedules
• Advanced approval workflows

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Key Reports

Report	Location	Use Case
AR Aging	Dashboard → Finance	Collections prioritization
Revenue by month	Dashboard → Finance	Monthly trends
Deferred revenue	Revenue → Recognition	Balance sheet liability
Invoice summary	Invoices → Export	Period close
Payment reconciliation	Payments → Export	Bank reconciliation

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Month-End Checklist

1. Review unbilled usage

   Ensure all usage is captured before generating invoices.

2. Generate and send invoices

   Run invoice batch for all due subscriptions.

3. Review and approve invoices

   Check for anomalies before sending.

4. Process payments

   Collect auto-pay, record manual payments.

5. Run revenue recognition

   Calculate recognized revenue for the period.

6. Sync to accounting

   Export journal entries or auto-sync.

7. Reconcile

   Match Alguna reports to GL accounts.

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Key Features

Invoicing

Configure invoice generation and delivery.

Revenue Recognition

ASC 606 compliant recognition.

Accounting Sync

Connect QuickBooks, Xero, or NetSuite.

Exports

Export data for reporting and audit.

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API Reference

Invoices API

List and retrieve invoices.

Invoice PDF

Generate invoice PDFs.

Credit Notes API

Create credit notes for adjustments.

Webhooks

Track invoice and payment events.

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Related Quick Starts

Sales & RevOps

Quoting and deal management.

Fintech & Payments

Transaction-based billing.

Developers

API integration for custom workflows.

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